What are properly signed Shop drawings

For a project to proceed to production, the client must sign certain documents, one of the most important being the Shop Drawings. By signing the Shop Drawings, the client confirms that they have reviewed and approved them as the final drawings to be issued for production. Accordingly, our company adheres to industry-recognized standards regarding how this document must be properly signed to ensure legal protection in the event of disputes. Below, you will find examples illustrating what constitutes a properly signed document, as well as cases where the document does not meet the standards required by our company. If there is any uncertainty about whether a document has been signed correctly, further information on how to handle such situations is provided below the examples.

Examples of properly signed Shop Drawings

Examples of signed shop drawings that are acceptable to INTUS if they meet certain conditions*

Examples of incorrectly signed Shop Drawings*

*Few things to note:

1) If the company name is missing, but we can use the signatory's name to identify his/her company from other signed documents, then all is well.

2) Also, If the client has left notes that are clear and do not require clarification, then everything is fine.

If the notes are unclear, then the RFI needs to be sent for clarification, then once the client's clarification is received and the quote is updated, the client needs to either sign an Addendum to Shops (where only the updated information will be provided) or re-sign the shop drawings.

*This is an example where the client has forwarded the first page of the signed Shop Drawings marked "Approved as noted". We cannot accept such Shop Drawings because we cannot identify how many, and which notes the client has left on the remaining pages. If the client had sent the same page with the "Approved" marking, then everything would have been fine. It would only be necessary to combine the signed first page with the full set of Shop drawings.

*Few things to note:

1) If the client has left notes that are clear and do not require clarification, then everything is fine. If the notes are unclear, then the RFI needs to be sent for clarification, then once the client's clarification is received and the quote is updated, the client needs to either sign an Addendum to Shops (where only the updated information will be provided) or re-sign the shop drawings.

2) As we see an additional stamp on the Shop drawings, we need to check with Kurtis whether we are good to proceed. PM should send an email to Kurtis (ask CC you) to get approval.

*Signed incorrectly because the client did not indicate the Company name and did not mark whether the Shop drawings are "Approved".

*Few things to note:

1) If the client has left notes that are clear and do not require clarification, then everything is fine. If the notes are unclear, then the RFI needs to be sent for clarification, then once the client's clarification is received and the quote is updated, the client needs to either sign an Addendum to Shops (where only the updated information will be provided) or re-sign the shop drawings.

2) As we see an additional stamp and the note has been crossed out on the Shop drawings, we need to check with Kurtis whether we are good to proceed. PM should send an email to Kurtis (ask CC you) to get approval.

*Signed incorrectly because the client did not indicate whether the Shop drawings are "Approved/Approved as noted”

* If the client has left notes that are clear and do not require clarification, then everything is fine. If the notes are unclear, then the RFI needs to be sent for clarification, then once the client's clarification is received and the quote is updated, the client needs to either sign an Addendum to Shops (where only the updated information will be provided) or re-sign the shop drawings.

*Signed incorrectly because the client did not indicate the Company name, name and the title.

* If the client has left notes that are clear and do not require clarification, then everything is fine. If the notes are unclear, then the RFI needs to be sent for clarification, then once the client's clarification is received and the quote is updated, the client needs to either sign an Addendum to Shops (where only the updated information will be provided) or re-sign the shop drawings.

*Signed incorrectly because the client did not mark whether the Shop drawings are "Approved”, “Approved as noted” or “Rejected”.

*If the client isn’t signing the shop drawings and he informs that he confirms that he agrees to allow the project to be produced according to a certain set of shop drawings and confirms this by email/Procore. PM should send an email to Kurtis (ask CC you) to get approval.

*Signed incorrectly because the client did not mark whether the Shop drawings are "Approved”, “Approved as noted” or “Rejected”.